Specialized Document Migration — OnBase® Platform to Epic® Gallery
Migrate Documents from the OnBase® Platform to Epic® Gallery with Confidence
Health systems across the country are moving legacy Hyland OnBase® platform documents into the Epic® Gallery framework — and discovering just how complex this transition really is. Interop Data Partners is purpose-built for this exact migration.
We deliver end-to-end document migration from the OnBase® platform to Epic® Gallery with deep source-system expertise, zero operational disruption, and full auditability from extraction through reconciliation.
A Team Focused Exclusively on Migration from the OnBase® Platform to Epic® Gallery
With 38+ years of combined OnBase® and Epic® experience, our Document Migration Architects handle the entire conversion lifecycle from the OnBase® platform to Epic® Gallery. We are not generalists. We are not a legacy archive vendor. We are specialists in this exact migration path.
Ryan Craig previously served as a consultant for Hyland Software, Inc. for 3 years with multiple contract extensions — bringing vendor-side OnBase® platform insight to every engagement.
Why Health Systems Choose Interop Data Partners for Document Migration
Your team gets a clean, validated export formatted for Epic® Gallery — without touching your production workflows.
Deep Expertise in the OnBase® Platform
Forms, revisions, workflows, annotations, keyword schemas, audit trails — we understand the OnBase® platform internals from years of administration, development, and Hyland Software consulting.
Metadata Modeling for Epic® Gallery
Output formatted and validated to align with Epic® Gallery ingestion requirements. Metadata mapping confirmed during discovery, not assumed.
Zero-Downtime Extraction
Read-only, partitioned extraction patterns that never touch production workflows. Your clinicians and staff experience no disruption during the migration.
Full Reconciliation and Audit Trail
Document-level reconciliation reporting with SHA-256 verification. Complete audit logs for compliance, HIM validation, and regulatory requirements.
Predictable Timelines
Phased execution built around real-world Epic® Gallery constraints. No surprises, no scope creep, no discovering edge cases in production.
Clean, Epic® Gallery-Compatible Export
Your team receives a fully validated export formatted for Epic® Gallery ingestion — structured, verified, and documented for seamless handoff.
Why Migrating from the OnBase® Platform to Epic® Gallery Is Harder Than You Think
Most organizations underestimate the complexity of migrating from the OnBase® platform to Epic® Gallery. These are the problems that surface after the project has started.
Unclear Ingestion Contracts
Epic® Gallery ingestion requirements are not fully documented in a single source. Field mappings, metadata expectations, and format constraints must be confirmed during discovery — not assumed from outdated documentation.
Edge-Case Document Behavior
OnBase revisions, annotations, forms overlays, deleted documents, filed-in-error records, and unusual file formats can silently break migrations when not identified during inventory.
Production Performance Risk
OnBase systems serve active clinical workflows. Bulk extraction without careful partitioning and throttling degrades system performance and disrupts care delivery.
Reconciliation Complexity
Ensuring every document migrated correctly — with matching metadata, intact content, and full chain-of-custody — requires systematic reconciliation, not spot-checking a sample.
Built for the Market Shift Happening Right Now
The industry shift toward the Epic® Gallery framework is creating a wave of OnBase® platform migrations. Most healthcare organizations are unprepared. Most vendors don't understand the Hyland OnBase® platform deeply enough to execute this conversion safely.
We do.
If your health system is planning to migrate documents from the OnBase® platform into Epic® Gallery, you are in the right place. We have built our entire practice around this exact transition.
Discuss Your MigrationFrequently Asked Questions About Migrating from the OnBase® Platform to Epic® Gallery
What is a migration from the OnBase® platform to Epic® Gallery?
A migration from the OnBase® platform to Epic® Gallery is the process of extracting clinical documents, images, and metadata from the Hyland OnBase® platform and converting them into a format compatible with the Epic® Gallery framework. This allows health systems to retire their legacy OnBase® infrastructure while preserving document access within Epic® workflows.
Why are health systems migrating from the OnBase® platform to Epic® Gallery?
As health systems standardize on the Epic® platform, maintaining a separate Hyland OnBase® environment creates operational overhead, licensing costs, and compliance complexity. Epic® Gallery provides native document storage within the Epic® ecosystem, eliminating the need for a separate enterprise content management system.
How long does a migration from the OnBase® platform to Epic® Gallery take?
Timeline depends on document volume, the number of document types, edge-case complexity, and organizational readiness. A typical phased engagement — from discovery through final cutover — ranges from 3 to 9 months. We provide detailed timeline estimates after the discovery phase.
Can you migrate OnBase® forms, annotations, and revisions to Epic® Gallery?
Yes. Our migration platform handles OnBase® forms, annotations, revision chains, overlays, and other complex document behaviors that generic migration tools typically miss or handle incorrectly. These edge cases are identified during inventory and resolved before core extraction begins.
Is the OnBase® platform document extraction safe for production systems?
Yes. All extraction is read-only — we never write to or modify your production OnBase® environment. Documents are extracted in small, controlled partitions with built-in throttling to prevent any performance impact on active clinical workflows.
Do you handle the Epic® Gallery ingestion as well?
We deliver a fully validated export package formatted for Epic® Gallery ingestion with compliant metadata. The actual ingestion into Epic® Gallery is typically coordinated with your Epic® team or Epic® representatives. We provide complete documentation and support throughout the handoff process.
Ready to Start Your Migration from the OnBase® Platform to Epic® Gallery?
Whether you are scoping a migration from the OnBase® platform to Epic® Gallery, evaluating migration vendors, or already facing a deadline to decommission the OnBase® platform — we can walk you through our approach and show you exactly how we handle the hard parts.